Team Scheduling That Routes
Bookings to the Right Person
Round-robin assignments, pooled availability, and admin-level visibility — BookMyDay makes team scheduling effortless and fair.
Scheduling Modes for Every Team
Choose the routing logic that matches how your team operates — or combine modes across event types.
🔄 Round-Robin & Load Balancing
Distribute incoming bookings evenly across team members. BookMyDay tracks each person's booking count and assigns the next meeting to the least-loaded member.
- Equal distribution by booking count or hours
- Priority weighting for senior team members
- Automatic skip when a member is unavailable
- Real-time rebalancing as schedules change
🤝 Pooled Availability & Collective
Show invitees every slot where at least one team member is free (pooled) — or only the slots where all required attendees are free (collective).
- Pooled: maximises available slots for the client
- Collective: ensures all stakeholders attend
- Combine both modes in a single booking flow
- Automatic host assignment on confirmation
Access & Control
Give every team member the right level of access — no more, no less.
Role-Based Access
Assign Owner, Admin, or Member roles. Owners manage billing, Admins configure event types, and Members manage their own availability.
Admin Dashboard
See every team member's bookings, utilisation rates, and upcoming meetings in a single, filterable view.
Managed Event Types
Admins create and manage shared event types. Team members can't alter duration, buffers, or branding without permission.
Admin Analytics
Data-driven insights that help managers optimise team performance and client experience.
📊 Booking Volume & Trends
Track how many meetings each team member handles per day, week, or month. Spot trends and seasonal patterns to plan staffing.
- Per-member booking counts
- Time-series charts with export
- Compare across teams or departments
⏱️ Response & Utilisation
Measure average lead response time and scheduling utilisation to ensure your team is operating at peak efficiency.
- Average time from link share to booking
- Member utilisation as a percentage of available hours
- No-show and cancellation rates per member
Key Benefits
Team scheduling that's fair, fast, and fully transparent.
Faster Lead Response
Prospects book directly into the next available slot. No waiting for a rep to respond — speed-to-lead drops to seconds.
Fair Distribution
Round-robin logic and priority weights ensure no team member is overloaded while others sit idle.
Centralised Visibility
Managers see the full picture — every booking, every team member, every metric — in one admin dashboard.
How Team Scheduling Works
Set up your team in minutes and start routing bookings immediately.
Invite Members
Add team members by email. They connect their own calendars and set individual availability within the team rules.
Configure Routing
Choose round-robin, pooled, or collective for each event type. Set priority weights and maximum daily bookings per member.
Share & Monitor
Share the team booking link. Bookings route automatically, and admins monitor performance from the analytics dashboard.